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Module 6: Quantity Surveying Techniques

Writer's picture: BHADANIS Quantity Surveying and Construction Management Training Institute for Civil Engineers & Construction Professionals OnlineBHADANIS Quantity Surveying and Construction Management Training Institute for Civil Engineers & Construction Professionals Online

Overview

Quantity surveying is a critical part of construction project management, particularly in estimating, cost control, and financial management. It involves the measurement, analysis, and management of quantities and costs related to construction projects. Quantity surveyors play a key role in ensuring that projects are completed within the budget and that resources are used efficiently. This module will explore the techniques and methods used in quantity surveying, focusing on the importance of accurate measurements, cost estimation, and tendering processes.

Table of Contents

Introduction to Quantity Surveying

Quantity surveying is the process of estimating the materials, labor, and equipment required for a construction project, along with the associated costs. The goal is to ensure that a project remains within budget, is completed on time, and is executed with minimal waste. Quantity surveyors are responsible for measuring and valuing work done, preparing bills of quantities (BOQs), managing procurement, and providing cost control services throughout the project lifecycle.

In addition to cost management, quantity surveying also involves ensuring the correct quantity of materials and labor is used, monitoring project progress, and maintaining communication between various stakeholders to ensure the financial and operational success of the project.

Key Roles and Responsibilities of a Quantity Surveyor

A quantity surveyor (QS) plays a central role in managing the financial and contractual aspects of construction projects. The main responsibilities of a QS include:

1. Cost Estimation and Planning

  • Prepare accurate cost estimates based on drawings, specifications, and bills of quantities.

  • Ensure that all cost implications are considered early in the project.

2. Tendering and Procurement

  • Prepare and issue tender documents.

  • Assist in selecting contractors and managing the bidding process.

3. Measurement and Valuation

  • Measure quantities of materials and work completed.

  • Ensure accurate valuations of work done for progress payments.

4. Cost Control and Financial Reporting

  • Monitor ongoing costs and identify potential budget overruns.

  • Prepare financial reports for project stakeholders.

5. Contract Administration

  • Manage contractual terms, including variations, claims, and dispute resolution.

Example: In the construction of a new office building, a quantity surveyor might be responsible for:

  • Estimating the quantities of concrete, steel, and finishing materials needed.

  • Ensuring that the contractor's bid aligns with the estimated costs.

  • Monitoring material usage and labor to prevent any cost overruns.

Quantity Surveying Techniques

Quantity surveying techniques vary depending on the phase of the project, the complexity of the work, and the available data. Some of the most common techniques used include:

1. Measuring Quantities

Accurate measurement of materials and work is a key responsibility of a quantity surveyor. Measurements must be taken in accordance with standardized rules, such as those specified by the Royal Institution of Chartered Surveyors (RICS), to ensure consistency and accuracy.

Example: In a project to build a wall, the quantity surveyor will measure the length, height, and thickness of the wall, then multiply these values to calculate the total volume of material required.

Tabular Format:

Task

Measurement Unit

Quantity

Rate per Unit

Total Cost

Concrete (foundation)

Cubic meters

200

$100

$20,000

Bricks (wall)

Per 1,000 bricks

1,000

$300

$300,000

Steel reinforcement

Kilograms

5,000

$2

$10,000

2. Bills of Quantities (BOQ)

A BOQ is a document used to list all the materials, labor, and services required for a construction project, along with their quantities and cost estimates. It provides a detailed breakdown of the construction project’s scope and is used to help determine contract prices and facilitate tendering.

Example: For the construction of a commercial building, the BOQ will list all major work elements such as foundation, structural work, roofing, and electrical installation with their corresponding quantities and unit rates.

Tabular Format:

Work Item

Description

Quantity

Unit Cost

Total Cost

Foundation

Excavation, concrete, and reinforcement

200 m³

$150

$30,000

Structural Steel

Beams, columns, and connections

30 tons

$1,200

$36,000

Electrical Wiring

Installation of electrical systems

500 meters

$2

$1,000

3. Cost Estimation Methods

Quantity surveyors use various cost estimation methods depending on the project's stage and the available data. Some common methods include:

  • Unit Rate Method: Uses predefined unit rates for specific tasks or materials.

  • Historical Data Method: Uses past project data to estimate costs for similar work.

  • Parametric Estimating: Uses statistical data or parameters such as square footage to calculate costs.

Example: For estimating the cost of a foundation, the unit rate method may calculate the cost per cubic meter of concrete and multiply it by the required quantity.

4. Cost Control and Monitoring

A key task of the quantity surveyor is to ensure that the project stays within its budget. This is achieved by closely monitoring material usage, labor costs, and any changes to the scope of work (change orders).

Example: If a project is running over budget due to unexpected price hikes in raw materials, the quantity surveyor might suggest using alternative materials that are more cost-effective.

Tabular Format:

Expense Type

Estimated Cost

Actual Cost

Variance

Action Taken

Concrete

$50,000

$55,000

$5,000

Switch to alternative supplier

Labor

$40,000

$42,000

$2,000

Extend work hours

Equipment Rental

$30,000

$30,000

$0

No action needed

5. Tendering and Procurement

Quantity surveyors assist in the tendering process by preparing and reviewing tender documents, issuing invitations to tender, and evaluating bids. They also help in selecting contractors and negotiating prices to ensure the best value for the project.

Example: For a new hospital project, the quantity surveyor would prepare the tender documents detailing the quantities of materials required and the scope of work, inviting contractors to submit their bids.

Tabular Format:

Bidder

Bid Amount

Evaluated Amount

Difference

Contractor A

$2,000,000

$1,900,000

-$100,000

Contractor B

$1,950,000

$1,900,000

-$50,000

Contractor C

$2,100,000

$2,050,000

-$50,000

Practical Examples of Quantity Surveying

Example 1: Residential Construction

For a residential building, the quantity surveyor would:

  • Measure quantities: Calculate the quantity of bricks, concrete, and labor required for walls, foundations, and roofing.

  • Prepare BOQ: Break down the costs for materials, labor, and overheads into a detailed BOQ.

  • Tender Evaluation: Help evaluate bids from contractors to select the best value for the project.

  • Cost Monitoring: Track ongoing costs during construction and make adjustments as needed to stay within the budget.

Example 2: Commercial Building Construction

In commercial building construction, the quantity surveyor:

  • Estimates costs: Using historical data and unit rates, the QS estimates costs for all aspects of construction, including structure, finishes, and mechanical systems.

  • Prepares BOQs: For each stage of the project (foundation, structural, and finishing work), they prepare detailed BOQs.

  • Controls costs: Monitors the budget and identifies any potential cost overruns, suggesting corrective measures to stay within budget.

Conclusion

Quantity surveying is an essential aspect of construction project management. By accurately measuring materials, estimating costs, and managing procurement, quantity surveyors ensure that projects are completed within budget, on time, and to the desired quality standards. Their expertise in cost estimation, tendering, and financial management contributes significantly to the success of construction projects.

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